Identifying standard data sources for remote monitoring is important to creating established, routine procedures.
Data sources to review during remote monitoring include: Invoices; Activity reports on the number of clients served
and the number and types of services provided; Supporting documentation for eligible costs and activities;
Performance reports on project outputs and outcomes; Year-to-date expenditures for the project. One way to focus on regular oversight is to connect
the submission of performance reports and the documentation of eligible activities with the submission and payment of invoices.
This gives the grantee a focused "status report" for a particular project. When reviewing invoices and reports, it is helpful for grantees to focus on:
The timeliness of submissions. The accuracy of submissions. Whether the project sponsor is on track
to meet performance goals and reasons why or why not. Indications that the project participants and activities are eligible.