One of the most important aspects of oversight for supportive services is to ensure that project sponsors and grantees
are tracking activities in sufficient detail. Tracking of costs and persons served for different supportive service categories is essential
for completing annual reporting to HUD on the Consolidated Annual Performance and Evaluation Report (or CAPER) for Formula grantees
and the Annual Progress Report (or APR) for Competitive grantees. In order to comply with annual reporting requirements, grantees and project sponsors need to be able to show:
How many eligible households received the specific supportive service; How much the sponsor spent on the specific service category; and
The value of other non-HOPWA funds brought into the project (that is, “leveraged”) for this activity.
During remote monitoring, the grantee should review regular performance reports, annual reports, and/or supporting documentation
submitted with invoices to ensure that the project sponsor is providing the HOPWA-funded supportive services authorized in the contract,
and that the project sponsor is tracking both the services provided to specific clients and the expenditures for each supportive service category.
During onsite monitoring, the grantee should review performance reports, invoices, and participant files
to confirm adequate tracking of specific supportive service activities.