Participant files are an important data source when monitoring STRMU activities. When reviewing participant files
during a site visit, grantee staff should carefully examine each file to ensure that all of the expected documents are present and up to date.
Participant files may be in hard copy (paper) or electronic form. A complete file for a STRMU participant should contain:
Intake and application documenting need for emergency assistance; Verification of HIV status; Income documentation for all
household members; Housing and services plans for stability; Current release of information forms; Calculations of time limits
for assistance; Documentation of responsibility for all eligible payments; Documentation of third-party ownership, if rent payments are made;
Case notes; Copies of all relevant correspondence.