Financial audits by an independent auditor are the best means of monitoring how well an organization is doing with grant-based financial tracking.
But regular remote interactions can give you a good sense of their practice.
For example, do invoices clearly and consistently report expenses by line items that line up directly with approved budget line items?
Are remaining balances tracked month to month by line item and consistently reported? Do spending patterns follow project expectations?
For site visits, request a financial statement for the HOPWA grant covering a specific time period
(for example, the last two quarters or past three months)
and verify that the expenses by line item correspond with the amounts in their invoices for the same period.
Look at transaction records related to the HOPWA grant and see if transactions are tracked with grant-related codes.