Unit 2 presented the concept of Active Grant Management. Recall that active grant management means that there is no single activity
or action that constitutes oversight. It means that grant management is an ongoing process. And it means that grant management is an engaged partnership
among HUD, the grantee, and project sponsors. A good oversight plan enhances all of these components of active grants management:
The plan ties together multiple activities into a comprehensive oversight system, and it facilitates a multi-faceted ongoing process of oversight.
It is also important highlight how the oversight plan supports the collaborative partnership among HUD, the grantee, and the project sponsor.
To make the oversight plan an effective component of active grant management, it is vital for the grantee to communicate the plan to project sponsors.
Communicating the plan verbally or face-to-face at a contract opening meeting or a project sponsor training can be helpful to allow for questions and discussion.
This allows project sponsors to understand and clarify oversight expectations, so that they improve their own self-monitoring. Sharing the plan also helps project
sponsors prepare for various oversight activities throughout the year, especially documentation submission for remote monitoring and site visit preparation
for on-site monitoring. Monitoring is often far smoother when project sponsors understand the oversight process and are well-prepared.
Additionally, it is also very important to include information about the activities in the oversight plan in writing within project sponsor contracts.
Clear written documentation of oversight requirements ensures that both grantees and project sponsors have
committed to carrying out specific oversight activities.